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3.11.2 Institutional Environment PDF Print E-mail
Thursday, 03 September 2009 13:20

3.11.2 Institutional Environment

The institution takes reasonable steps to provide a healthy, safe, and secure environment for all members of the campus community.

Responsible Unit: Student Affairs/Public Safety

Compliance Judgment



North Carolina Agricultural and Technical State University (NCA&T) prides itself in taking responsible steps to provide a healthy, safe, and secure environment for all members of the campus community. The safe and secure environment is provided collaboratively by NCA&T's Police & Public Safety Department and the Office of Environmental Health and Safety.

Police & Public Safety Department

The NCA&T University Police & Public Safety Department (NCATPD) is committed to creating an environment in which teaching, research, community life and public service may flourish. The mission of the department is to provide for risk identification, management, and handling techniques; as well as to provide for the prevention and protection of property, life, and environment in support of the mission and goals of the University. NCATPD is aimed at providing a safe and harmonious environment wherein our community can thrive. We are dedicated to excellence in upholding and enforcing the law and managing risks to ensure the safety of faculty, staff, students and guests at NCA&T. In this regard, NCATPD has implemented an Emergency Mobilization Plan [1] to efficiently execute during unusual security threats to ensure the safety of faculty, staff, students and guests. All department personnel strive to maintain excellence and integrity in respecting the rights and dignity of all persons with whom they make contact. The NCATPD consist of dedicated professionals who are committed to a team environment and creative problem solving.

The police department's primary vision elements are:

  • Quality Service
  • Provide a high level of Professionalism
  • Being committed to excellence

The police department is charged to abide and fulfill its mission which has been established in written directives, General Orders 2-4: Goals and Objectives [2].

The police department employs certified and licensed police officers [3] in accordance with rules established by the North Carolina Criminal Justice Education and Training Standards Commission [8]. All NCATPD commissioned police officers have successfully completed the Criminal Justice Education and Training Standards licensing exam. They all are in compliance with Criminal Justice Education and Training Standards mandated in-service training [9] that is required on an annual basis. The North Carolina Criminal Justice Education and Training Standards Commission monitors all training to ensure that the department remains in compliance. The N.C. General Statute 116-40.5 defines the authority and jurisdiction of campus police officers [4]. The jurisdiction of NCA&TPD is further defined in the department's written directive General Order 1-6: Departmental Authority [5].

Police Administration

The Office of the Asst. VC for Police and Public Safety is responsible for the management of all activities, duties, responsibilities and authorities of the Department of Police and Public Safety. The Office consists of the Asst. VC for Police and Public Safety at the rank of Chief [3], an Administrative Secretary, and a Payroll Clerk. These are in addition to the operational and support units designated by the Asst. VC for Police and Public Safety to achieve the Department's objectives. Department personnel and

resources are organized in a manner that ensures maximum efficiency and effectiveness. A continuing program of evaluation is established to ensure that the needs of the University population are met. It is the responsibility of the Asst. VC for Police and Public Safety to ensure that the employees of the department work in partnership with the community to deliver the finest possible services available through active problem solving.

The Deputy Chief of Police [3] has the authority to act as Chief in the event that the Chief of Police is unavailable. The Deputy Chief of Police directly supervises the Commander of the Administrative Services Division, The Commander of the Patrol Operations Division, and the Accreditation Manager.

The Administrative Services Division is commanded by the rank of Major/Commander Administrative Services [3] and is responsible for the Special Operations Unit consisting of the Staff Development/Training Section, Recruitment Section, Security Personnel Section, and the Special Events Section.

The Recruitment Section coordinates the Department's efforts to hire highly qualified applicants to fill vacancies within the Department.

The Security Section This section provides site-selected coverage of Williams Cafeteria, Student Union Food Court, F.D. Bluford Library residence halls and other areas. The service is paid for by the departments but offers the advantages of University management and direct communications with the Department of Police and Public Safety throughout the campus and University leased housing off-campus [6].

The Special Events Section This section serves as the point of contact for members of the University community that require Department of Police and Public Safety services to support their individual events. They are also responsible for maintaining an updated event calendar for the University, and coordinating event schedules with operational units within the Department of Police and Public Safety [6].

The Patrol/Operations Division is responsible for the police and uniformed patrol sections of the department. The Major/Operations Commander commands this division [3].

Uniform patrol is considered to be a primary police function, and embraces much more than the act of patrolling. It includes a wide variety of activities, such as preventive patrol, preliminary investigations, field interrogation, identification of hazards, and contact with the public. This order is intended to offer guidelines in organization, assignment, scheduling, effective use of patrol resources, and operation practices.

Patrol is also responsible for crime prevention efforts.

The Crime Prevention Officer is responsible for development, implementation, and coordination of the various crime prevention programs [6]. This responsibility includes, but is not limited to, the following: Study crime trends in order to develop and implement prevention programs for presentation to the community. Maintain an open line of communication with all Departmental Sections as well as the general public in order to recognize areas where crime prevention programs can be utilized to reduce incidents of crime or loss of property.

Maintain information on crime prevention programs to be evaluated and updated on an annual basis. Compile and maintain a resource list of foreign language specialists on campus for community interaction needs.

The Major/Operations Commander has direct supervision of all sworn patrol personnel. The Major/Operations Commander is also responsible for maintaining the keys possessed by the department for opening and securing buildings.

The Criminal Investigations Section is responsible for all criminal investigations initiated by complaint or incident, dignitary protection, and threat assessments. Task forces may be developed with agencies having concurrent or adjoining jurisdictions to investigate specified crimes or criminal activities that present a threat to the university community.

The Reserve Police Officers Section is an authorized program of 4 sworn officers. Reserve Police Officers are utilized primarily to staff University special events. This section is under direct administrative authority of the Major/Operations Commander.

The Records Management Section is staffed from 8:00 am to 5:00business days. This section maintains the Department's Incident Based Report Systems and is responsible for reporting Uniformed Crime Data to the State Bureau of Investigation. This section also provides copies of incident, DMV, arrest, citations, and other reports to persons needing reports for insurance and other proposes.

The Computer Support Section provides data base and networking support to all sections of the Department. Duties include maintaining the network used by the Operations Division, the Administrative Services Division, and the Parking Division. They are also responsible for software, trouble shooting, and solving computer problems and long range planning for computer and automation needs.

The Communication Section operates emergency communications 24 hours per day, 365 days per year. The section provides information and assistance to the public via telephone, including services related to parking and Shuttle services. This section also provides information and assistance to Departmental personnel in the performance of their official duties.

The Professional Standards Division is commanded by the rank of Lieutenant/Commander of Professional Standards and is responsible fore the training of officers, the creation and implementation of agency General Orders. The investigations of internal matters are also included in this division, and Public Relations.

The Accreditation Department is responsible for the maintenance of over 400 professional standards of the Commission on the Accreditation for Law Enforcement [6].

Parking Services consists of Parking Control, Parking Registration, Appeals and Customer Service. This Section also is responsible for the allocation and distribution of all permanent and temporary parking permits for University staff, faculty, students and visitors [6].

Shuttle Transportation Services operates a fixed bus route, using four buses and 2 vans, throughout the campus and University leased off-campus housing [6].

Environmental Health and Safety

The mission of the NCA&T Office of Environmental Health and Safety is to provide for risk identification, management techniques as well as to provide for the prevention of injury and the protection of property, life and the environment, in the support of the mission and goals of the University. The responsibilities include Fire and Life Safety, Laboratory Safety, Environmental Safety, Industrial Hygiene, Occupational Safety and Health, and Risk Management as related to insurance matters.

The NCA&T Office of Environmental Health and Safety (EHS) is staffed with personnel assigned specifically to fire and life safety issues, Laboratory and Environmental Safety issues and Insurance matters. Staff knowledge is continuously enhanced through field experience, presentations and training, group problem-solving sessions and collaboration with other EHS departments within and outside of the university system. EHS is the custodian of the NCA&T Comprehensive Emergency Management Plan which outlines actions and protocol for various types of emergencies including but not limited to fire, tornadoes, hurricanes, and hazardous material accidents [7].

Fire and Life Safety: The Life Safety Officer conducts and monitors testing and servicing of all life safety equipment such as fire alarm and fire sprinkler systems, smoke control devices, gas fire suppression systems, fire pumps and fire extinguishers. EHS staff conducts monthly fire safety inspections of University facilities. The staff also conducts fire drills and fire extinguisher training for university personnel [7]. Staff also consults on the planning of events to assure the safety of the campus community. Staff members rotate being on-call for emergency response and maintains communication with the University Police Department as needed.

Laboratory Safety: Laboratory Safety is monitored by the Environmental Safety Officer. Regularly scheduled inspections are conducted of all laboratory facilities to maintain compliance with local, state and federal regulations. The EHS Director is the university's Radiation Safety Officer. The Radiation Safety Committee and Bio-Safety Committee consists of members with diverse expertise in order to assess the hazards associated with research protocols conducted on campus and in off-site facilities. EHS Staff members serve on each of those committees.

Environmental Safety: The Environmental Safety Officer assists with compliance with the U.S. Environmental Protection Agency, the N.C. Department of Environment and Natural Resources and city/county environmental regulations. Specific activities involve: air quality permitting; storm water permitting; recycling; and hazardous and universal waste management.

Industrial Hygiene: Industrial Hygiene Services involve monitoring of air, soil and water discharges for biohazards, chemicals and contaminants found in academic settings. As reference resources the staff uses the federal Occupational Safety and Health Administration standards; the Environmental Protection Agency and N.C. Department of Environment and Natural Resources, N.C. Fire Codes and Building Codes to advise faculty, staff and students on potential health risks and to minimize workplace exposures. Staff services include areas such as ergonomics, chemical safety, hazard communication, blood borne pathogens, respiratory protection, audiometric monitoring and hearing conservation. The staff uses the services of private sector vendors for some specialized services requiring the use of equipment and/or training beyond their expertise.

Occupational and General Safety: Assistance is provided in the area of Occupational and General Safety to provide and facilitate various university safety programs by initiating preventive measures to control hazards associated with activities of members of the university family. These include hazard assessment and mitigation. Inspections of university facilities are used to identify existing and potential hazards, and inappropriate worker behavior. Safety Awareness Programs are used to inform staff as well as students of hazards and safe work practices. The staff serves as tutors providing guidance and information to students in the Occupational Safety and Health curriculum who intern within the department. These students accompany staff during inspections, drills and presentations thereby exposing them to aspects of safety awareness that can best be obtained through actual experience and on-site observation.

Risk Management: The EHS Office is the unit responsible for assessing and managing risks associated with the university. All university insurance is handled within the department. Insurance of university buildings and their contents is managed by a program specialist in this unit. This requires cooperation from the University Facilities and Engineering sections which manage construction, renovation and repair of university buildings; the occupants and building managers who provide values and inventories of contents. All self-propelled motor vehicles owned by the university are insured against liability with a portion of those insured against physical damage. University staff members are covered by professional liability. University students are required to have health insurance and must purchase the university's plan or provide proof of their own coverage. Students and faculty who participate in study-abroad programs are insured as well as those students interning outside of the university. Specialized insurance is provided for Master Fine Arts, Music, Honesty/Dishonesty, Inland Marine, etc. The EHS Office is the university's point-of-contact with the North Carolina Department of Insurance and the Agent of Record.

The Office of Environmental Health and Safety strives to minimize risks and ensure the safety of students, faculty, staff and university property. Emphasis is placed on building fire alarm and fire control systems, occupant safety and hazardous waste control.

Supporting Documents

[1] Public Safety, All Hazard Plan

[2] Public Safety, General Orders 2-4: Goals and Objectives

[3] Public Safety, Sworn Police Officers

[4] NC General Statute 116-40.5

[5] Public Safety, General Orders 1-6: Departmental Authority

[6] Public Safety, Police Department Annual Security Report

[7] Public Safety, Comprehensive Emergency Management Plan

[8] North Carolina Criminal Justice Education and Training Standards Commission

[9] NC Criminal Justice Education and Training Committee

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Last Updated ( Tuesday, 02 February 2010 14:36 )

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