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3.2.3 Board Conflict of Interest PDF Print E-mail
Thursday, 03 September 2009 13:24

3.2.3 Board Conflict of Interest

The Board of Governors of the University of North Carolina System has a policy addressing conflict of interest for its members.

Responsible Unit: Board of Trustees

Compliance Judgment

Compliance

Narrative

The University of North Carolina System (UNC System) has adopted guidelines for its members to promote fairness and impartiality when carrying out its responsibilities under The UNC Policy Manual section 200.1 [1]. Several guidelines were adopted as board policy for its members. The guidelines include: (1) Service on Foundation Boards or Boards of Visitors of Constituent Institutions, (2) Service on Boards of Private Colleges and Universities, (3) Inquiries Concerning Admissions and Job Openings, (4) Appointments by the Board of Governors, and (5) Inappropriate Advantage Derived from Board Membership.

As written in the UNC Policy Manual section 200, members of the Board of Governors (BOG) are encouraged to decline service on a foundation board or a board of visitors of its constituent institutions. In addition, members should avoid dual service on a private college or university board if a conflict exists with the UNC System. This policy also states that "it is highly inappropriate to use one's position on the Board of Governors in an attempt to influence employment or admissions." Board members should not consider any person who is a spouse of a BOG member, a brother or a sister or a lineal ancestor or descendant of a member, or the spouse of any such person for membership on any board to which it makes appointments.

The Code of the Board of Governors for University of North Carolina System (The Code) section 204 states that, "decisions made on behalf of the University by its governors be in the best interest of the University and not be influenced by any potential financial gain to the decision-makers. Furthermore, to assure public confidence in the integrity of the University, it is important that the University not appear to be influenced by the personal financial interests of those in decision-making positions. In order to assure public confidence in the integrity of the University, members of the Board of Governors of the University should not use their positions, or appear to use their positions, to influence the decisions of the University for their personal financial gain" [1] [2] . Board members are required to submit to the vice president of finance, each statement of economic interests that the member files with the State Ethics Commission in accordance to GS S 138A-22 [3]. These disclosure statements are public records [1].

If the Board of Governors' member violates the policy as written in The Code Section 204, the board may take actions that may lead to reprimand or removal of the person from any board office that the person may hold and/or reporting the violation to the entity that appointed the member [2].

Finally, to ensure that the UNC System avoids conflicts of interest, meeting minutes of the board are well documented and are available for public viewing on the UNC System's website [4]. A historical collection of meeting minutes are also cataloged on the board's website [5]. The Board of Trustees at A&T holds meetings not fewer than three times per year. At these meetings, the board chair verbally makes the trustees aware of the conflicts of interest statement at the opening of each meeting and this information is printed on the agenda and placed in the minutes [6].

Supporting Documents

[1] UNC-GA, Code, Section 200.1

[2] UNC-GA, Code, Section 204, Ethics and Conflict of Interest

[3] NC General Statutes, Chapter 138, State Government Ethics Act- Section 138A-22 Statement of Economic Interest

[4] BOG, Membership

[5] BOG, Minutes, website

[6] BOT, Meeting Agenda

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Last Updated ( Friday, 12 February 2010 16:20 )
 

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