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3.2.12 CEO & Fund Raising Activities PDF Print E-mail
Monday, 08 September 2008 15:14

3.2.12 CEO & Fund-Raising Activities

The institution's chief executive officer controls the institution's fund-raising activities exclusive of institution-related foundations that are independent and separately incorporated.

Responsible Unit: Division of Dvelopment and University Relations

Compliance Judgment

Compliance

Narrative

The Chancellor of North Carolina A & T State University (N.C. A&T) has ultimate control over NC A&T's fundraising activities. As the chief executive officer, the chancellor is actively involved in the direction and oversight, either directly or through designated representatives, of N.C. A&T's Division of Development and University Relations. The administrative and executive head of each constituent institution shall be the chancellor, who shall exercise complete executive authority therein, subject to the direction of the president [1]. The Chancellor is responsible for carrying out policies of the Board of Governors and of the Board of Trustees. The chancellor's job description [2] further documents his responsibility for administering policies, supervising expenditures, and developing private fund support. These duties clearly cover the oversight of fundraising activities.

While the Chancellor has ultimate control of all fundraising activities, he delegates the coordination of such activities to the Vice Chancellor for Development and University Relations (VCDUR). As documented in the VCDUR's job description [3], the VCDUR reports directly to the Chancellor and serves as a member of the Chancellor's Cabinet. The VCDUR advises the Chancellor weekly, or more often as necessary, on fundraising strategies, plans, and progress. The VCDUR is charged with coordinating various activities, including development events, communications, gift processing, and compliance [4].

The Chancellor and the VCDUR work closely for the purpose of obtaining private philanthropic support for the University. The mission of the Division of Development and University Relations is "to expand relationships of the University with its many publics for purposes of increasing both the financial and human resources of the University; to maintain the goodwill of the University's many publics; and to market the University, its programs and services to their best possible advantages." Guidelines and Procedures for the Development Operations include the guidelines and procedures for solicitation, accepting and processing of gifts and grants from private philanthropic sources [5].

UNC Policy Manual Chapter 600.2.1 A.3.-4 [6], details the role of University Board of Trustees (BOT) regarding the appointment of an investment board to be known as "The Board of Trustees of the Endowment Fund of North Carolina A & T State University" (Board). The Chairman of the BOT and the Chancellor are members of the Board. Minutes of the Board are housed in the office of the Vice Chancellor for Business and Finance [7]. The Chairman of the BOT shall be the ex officio Chairman of the Board of Trustees of the Endowment Fund. The Board has delegated the responsibility for the operations and investment activities of the Fund to the Investments Committee of the University. This Committee is charged with carrying out the mandates of the Board, which establishes investment objectives and policies, and monitors their implementation and the performance of the investments. Minutes of the Committee are housed in the Office of Financial Reporting [8]. North Carolina A & T State University Business and Finance Policies and Procedures defines the policy for endowments [9]. The Vice Chancellor for Business and Finance chairs the Investments Committee. The Board may receive and administer as part of the endowment fund, gifts, devises, and bequests and any other property of any kind that may come to them from the Board of Governors of the University of North Carolina or that may come to the trustees of the endowment fund from any other source, excepting always the monies received from state appropriations and from tuition and fees collected from students and used for the general operation of the institution. The Board of Trustees of the Endowment Fund shall annually submit a comprehensive report on the endowment fund through the Board of Trustees of the University to the Board of Governors [6].

Supporting Documents

[1] The UNC Policy Manual: 100.1, Chapter V, Section 502 A. General Authority

[2] Job Description: Chancellor

[3] Chancellor for Development and University Relations

[4] Division of Development and University Relations Organizational Chart

[5] Development Activities Guidelines and Procedures

[6] UNC Policy Manual Chapter 600.2.1 A.3-4

[7] Minutes of the Board of Trustees of the Endowment Fund of North Carolina A & T State University

[8] Minutes of the Investments Committee of the University

[9] North Carolina A & T State University, Business and Finance - Endowments

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Last Updated ( Monday, 15 February 2010 16:21 )
 

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